Morgantown Home Show
Exhibitors at the Morgantown Home Show are bound to, and must familiarize themselves with the following rules and regulations set forth by the Management of North Central WV Home Builders Association (NCWVHBA). If you would like more information, please contact event sponsor, host, and management, North Central WV Home Builders Association, at: (304) 599-0880.
Exhibits – Installation and Dismantling
Installation of exhibits will begin on April 21, 2021 (vehicle-assisted set up). Assigned set-up times will be based on booth assignment and sent to exhibitors with their executed contract. No vehicles will be allowed entry after 7:00 p.m. on April 22, 2021. All booths must be set up by 11:00 a.m. on April 23, 2021. Adjustments to displays may be made at appropriate times for the duration of the show (with NCWVHBA management approval).
Dismantling cannot begin until the show has concluded at 4:00, April 25, 2021. Anyone violating this provision will not be allowed in future shows. All exhibits must be removed from the premises by 7:00 p.m. on April 25, 2021, or by 12:00 p.m. (noon) on April 26, 2021.
All indoor booths are 10′ x 10′ and will not be extended in width or length under any circumstances. All framework will remain connected. All outdoor booths are 20’x20′.
The exhibitor assumes all responsibility for compliance with local, state, and federal ordinances, laws and regulations covering fire, safety, and health, as well as compliance with all rules and regulations of the Ruby Community Center at Mylan Park. Please be aware that distribution of balloons and adhesive stickers is strictly prohibited at this venue. No pets are permitted in Mylan Park. All exhibit equipment and materials must be reasonably located within the booth spaces provided.
Moving Pictures, Sound Devices & Lighting
Activities related to moving pictures, sound, and lighting must conform to the NCWVHBA Management’s Good Neighbor Policy. Therefore, these items should not be objectionable to neighboring exhibitors (i.e.: sounds should be kept at a conversational level).
Exhibitor’s Personnel and Others
Distribution of advertising materials and souvenirs must be confined to exhibitor’s booth (trade publications excepted). Undignified methods of attracting attention will not be permitted.
Disclaimer of Liability
The NCWVHBA Management will not be liable for loss or damage to the property of the exhibitor or his representatives or employees from theft, fire, accident, or other cause. The NCWVHBA Management will not be liable for injury to exhibitors, their employees, or third persons, or for damage to property in their custody, owned or controlled by them, or for property owned or controlled by third persons, which claims for damages, injures, etc., may be incident to or arise from, or be in any way connected with their use of occupation of display space, and the exhibitor shall indemnify, save, and hold the NCWVHBA Management harmless against any such claim, or damage, and shall pay and indemnify the NCWVHBA Management for any costs or expense, inclusive of counsel fees, arising from any such claim.
The exhibitor is liable for any damages caused to building floors, walls, or to standard booth equipment, or to other exhibitor’s property. The exhibitor may not apply paint, lacquer, adhesive, or any other coating to building walls, floors, or booth equipment. The driving of nails, tacks, screws, or use of any method of attaching material to walls, floors, or standard booth equipment is prohibited.
All goods, wares, and merchandise of any kind placed in the exposition is understood to be at owner’s risk and by acceptance of this contract, the exhibitor releases the committee and the management of said premises from any liability for damages, injury, or loss, to any person or goods, from any cause whatsoever.
It is mutually understood and agreed the NCWVHBA Management shall use proper and reasonable care to have all power services installed in time for the opening of the show. Proper and reasonable care shall also be taken to prevent the interruption of power services during the exhibition. However, the NCWVHBA Management shall not be held responsible for late installation or interruption of any services that may occur.
Exhibitors using 110 or 120 volt may make their own connection inside the booth providing the total voltage does not exceed the amount requested in the electrical order. All electrical work in the Ruby Community Center, including connections and wiring to cover all electrical current and power for the Home Show, will be under the direction of the NCWVHBA Management. The electrical connections do not include special wiring from switchboard to exhibitors’ equipment, nor wiring inside the booth.
Exhibitors will provide their own electrical cords (three wire cord, 14 gauge) from the receptacles provided. These connections will be made by 11:00 a.m. on April 23, 2021.
Payment for Space
No definite assignment of space will be made without the required deposit of 50% of total space rental. Payment must be received in full by March 31, 2021. No exhibitor will be permitted to erect a display until contract is paid in full.
Cancellation of Contract
Space contract may be canceled by the exhibitor prior to April 1, 2021, with 50% to be retained by the Home Show sponsors. No refunds will be paid after this date.
The NCWVHBA Management reserves the right, should any rented exhibitor’s space remain unoccupied on the opening day or should any space be forfeited due to failure to make proper payment, to rent said space to any other exhibitor, or use said space in any other manner; but this clause shall not be construed as affecting the obligation of the exhibitor to pay the full amount specified in this invoice for space rental should the NCWVHBA Management not resell the space.
The serving of foods and/or beverages, except water coolers, in exhibit booths is forbidden without the written consent of the NCWVHBA Show Management.
All material and equipment furnished by NCWVHBA and the Ruby Community Center is to remain their property and will be removed by their personnel after the close of the Home Show.