Morgantown Home Show Rules & Regulations

All exhibits and exhibitors are subject to the following regulations. The word “Management” used herein refers to the Show Management, or its successors, acting through their officers, directors, committees, agents or employees on the management of the Show.

1. Installation and Dismantling of Exhibits: Installation of exhibits will begin on March 9, 2022 for “vehicle assisted set up” and times will be sent with executed contract based on booth assignment.  No vehicles will be allowed in after 7:00 p.m. on March 10, 2022. All booths must be set up by 11:00 a.m. March 11, 2022.  Adjustments in displays may be made at appropriate times for the duration of the Show with the Management’s approval.  Dismantling cannot begin until the show has concluded at 4:00, March 13, 2022.  Anyone violating this provision will not be allowed in future shows.  All exhibits must be removed from the premises by 7:00 p.m. March 13, 2022 or by 12:00 p.m. (noon) on March 14, 2022.

2. The exhibitor assumes all responsibility for compliance with local, state and federal ordinances, laws and regulations covering fire, safety, and health, and all rules and regulations of the Ruby Community Center at Mylan Park, including any and all state and local mandates regarding COVID-19 protocols. No Distribution of balloons or adhesive stickers. No pets are permitted in Mylan Park. All exhibit equipment and materials must be reasonably located within the booth spaces provided.

3. Moving Pictures, Sound Devices, and Lighting: Activities relating to the above items conform to the Management’s Good Neighbor policy; and therefore, should not be objectionable to neighboring exhibitors i.e. sounds should be at a conversational level.

4. Exhibitor’s Personnel and Others: Distribution of advertising matter and souvenirs must be confined to exhibitor’s booth (trade publications excepted). Undignified methods of attracting attention will not be permitted.

5. Liability: The Management will not be liable for loss or damage to the property of the exhibitor or his representatives or employees from theft, fire, accident, or other cause. The Management will not be liable for injury to exhibitors, their employees, or third persons, or for damage to property in their custody, owned or controlled by them, or for property owned or controlled by third persons, which claims for damages, injures, etc.., may be incident to or arise from, or be in any way connected with their use of occupation of display space, and the exhibitor shall indemnify, save, and hold the Management harmless against any such claim, or damage, and shall pay and indemnify the Management for any costs or expense, inclusive of counsel fees, arising from any such claim. Exhibitor is liable for any damages caused to building floors, walls, or to standard booth equipment, or to other exhibitor’s property. Exhibitor may not apply paint, lacquer, adhesive or any other coating to building walls, floors, or booth equipment. The driving of nails, tacks, screws, or use of any method of attaching material to walls, floors, or standard booth equipment is prohibited.

All goods, wares, and merchandise of any kind placed in the exposition is understood to be at owner’s risk and by acceptance of this contract, the exhibitor releases the committee and the management of said premises from any liability for damages, injury, or loss, to any person or goods, from any cause whatsoever.

6. Power: It is mutually understood and agreed the Management shall use proper and reasonable care to have all power services installed in time for the opening of the show. Proper and reasonable care shall also be taken to prevent the interruption of power services during the exhibition. However, the Management shall not be held responsible for late installation or interruption of any services that may occur.

7. Electrical: Exhibitors using 110 or 120 volt may make their own connection inside the booth providing the total voltage does not exceed the amount requested in the electrical order. All electrical work in the Ruby Community Center, including connections and wiring to cover all electrical current and power for the Show, will be under the direction of the Management. The electrical connections do not include special wiring form switchboard to exhibitors’ equipment, nor wiring inside the booth. Exhibitors will provide their own electrical cords (three wire cord, 14 gauge) from the receptacles provided. These connections will be made by 11:00 a.m., March 13, 2022.

8. Payment for Space: No definite assignment of space will be made without the required deposit of 50% of total space rental. Payment must be received in full by February 18, 2022. No exhibitor will be permitted to erect a display until contract is paid in full.

9. Cancellation of Contract: Space contract may be canceled by the exhibitor prior to February 19, 2022, with 50% to be retained by the Show sponsors. No refunds will be paid after this date.

10. Unoccupied Space: The Management reserves the right, should any rented exhibitor’s space remain unoccupied on the opening day or should any space be forfeited due to failure to make proper payment, to rent said space to any other exhibitor, or use said space in any other manner; but this clause shall not be construed as affecting the obligation of the exhibitor to pay the full amount specified in this invoice for space rental should the Management not resell the space.

11. Food Service: The serving of foods and/or beverages, except water coolers, in exhibit booths is forbidden without the written consent of the Show Management.

12. General Information: All material and equipment furnished by NCWVHBA and the Ruby Community Center is to remain their property and will be removed by their personnel after the close of the Show.

13. All indoor booths are 10’ x 10’ and will not be extended in width or length under any circumstances. All frame work will remain connected. All outdoor booths are 20’x20’.